Papers Accepted for Presentation: Conditions of Acceptance and Uploading Instructions

The information on this page is only relevant to you after you have been notified that your paper has been accepted for the conference.

The reviewers' reports will include details of any changes required as a condition of acceptance of your paper. You are free to make any other improvements to the text at this stage if you wish.

The papers will be published by Springer-Verlag in book form in our annual series of proceedings. Copyright in the collection as a whole will be held by Springer-Verlag, but authors will retain copyright in their work. It is a condition of acceptance that you do not submit an identical or nearly identical paper to any other conference.

Final Papers

Papers should be prepared in Latex or Word 2000/2003 (not Word 2007), with a copy in PDF format. Papers must follow the format specified precisely. If your paper has been accepted as a regular paper for oral presentation the length limit is 14 pages. If it has been accepted as a short paper it will be presented in the form of a poster (not orally) but will also be included in one of the proceedings volumes as a 'short paper' with a length limit of six pages. These limits will be strictly enforced, with no exceptions.

You should submit the final Word or Latex file(s) for your paper and an equivalent (editable) PDF file. These must be compressed into a SINGLE file using winzip (or a similar utility) and uploaded as a single file. Papers should follow the format specified here. These instructions are different from those for previous years, so please read them carefully in full.

Papers should not have page numbers. Note that the book will be printed in black and white, so text in colour and colour figures are NOT permitted.

Uploading Your Final Paper

You must upload the final version of your paper (as a compressed, e.g. winzip, file) to our website here.

You will need to use the password previously notified to you to gain access to the uploading system.

Papers must be uploaded by Monday August 31st 2009 at the latest. Because of the publisher's very tight timescales, there will not be time for the editors to make corrections and any papers that are not changed as specified or are not correctly formatted or which are not uploaded by the deadline will not appear in the published proceedings.

Contributor's Publishing Agreement

A Contributor's Publishing Agreement form is available for you to download.

http://www.bcs-sgai.org/ai2009/springer/Tech_Publ_Agree.doc (technical stream Word file)

http://www.bcs-sgai.org/ai2009/springer/Tech_Publ_Agree.pdf (technical stream PDF file)

http://www.bcs-sgai.org/ai2009/springer/Apps_Publ_Agree.doc (application stream Word file)

http://www.bcs-sgai.org/ai2009/springer/Apps_Publ_Agree.pdf (application stream PDF file)

Please print the form out and sign it. Write your paper number clearly on the form. If your paper has more than one author you will be assumed to be signing on behalf of your co-authors.

If possible, email a scanned copy of the signed form to max.bramer@port.ac.uk to arrive by Monday August 31st. Put 'AI-2009 form' in the subject field. Do not include a scanned copy with the files uploaded to the website as it is likely to be overlooked. As an alternative you can fax the signed form to Prof. Max Bramer at +44-2392-846364 (for both streams) to arrive by Monday August 31st. Email is the preferred option as it will avoid any delays in the forms reaching us.

Conference Registration

In order for your paper to be included in the proceedings, the main presenting author of each accepted paper must register for the conference by the August 31st deadline and must attend the conference and present the paper in person. Note that full payment of the registration fee must be received by August 31st.

The registration fee for the main presenting author of a paper for oral presentation is the one shown as the Presenting Authors' Rate on the conference registration form.

The registration fee for the main presenting author of a paper for poster presentation is also the one shown as the Presenting Authors' Rate on the conference registration form, except that if the main presenting author is a bona fide student the student rate applies.

Deadlines

The deadlines for uploading the final revised version of your paper, faxing or emailing the Contributor's Publishing Agreement form and for receipt of the presenting author's registration, including full payment are all Monday August 31st 2009. If all these steps are not completed by that date we cannot guarantee that your paper will be included in the proceedings.

Multiple Presentations

For the conference to remain economically viable it is necessary that a registration fee is obtained for each accepted paper that appears in the proceedings. In cases where an author will be presenting several papers, the conference committee will still be requesting that the appropriate registration fee is paid for each paper.