Papers Accepted for Presentation: Conditions of Acceptance and Uploading Instructions

The information on this page is only relevant to you after you have been notified that your paper has been accepted for the conference.

The reviewers' reports will include details of any changes required as a condition of acceptance of your paper. You are free to make any other improvements to the text at this stage if you wish.

The papers will be published by Springer-Verlag in book form in our annual series of proceedings. Copyright in the collection as a whole will be held by Springer-Verlag, but authors will retain copyright in their work. It is a condition of acceptance that you do not submit an identical or nearly identical paper to any other conference.

Final Papers

Papers should be prepared in Latex or Word 2000/2003 (not Word 2007), with a copy in PDF format. Papers must follow the format specified precisely. If your paper has been accepted as a regular paper for oral presentation the length limit is 14 pages. If it has been accepted as a short paper it will be presented in the form of a poster (not orally) but will also be included in one of the proceedings volumes as a 'short paper' with a length limit of six pages. These limits will be strictly enforced, with no exceptions.

You should submit the final Word or Latex file(s) for your paper and an equivalent (editable) PDF file. These must be compressed into a SINGLE file using winzip (or a similar utility) and uploaded as a single file. Papers should follow the format specified here. These instructions are different from those for some previous years, so please read them carefully in full.

Papers should not have page numbers. Note that the book will be printed in black and white, so text in colour and colour figures are NOT permitted.

Uploading Your Final Paper

You must upload the final version of your paper (as a compressed, e.g. winzip, file) to our website here.

You will need to use the password previously notified to you to gain access to the uploading system.

Papers must be uploaded by Tuesday August 28th 2012 at the latest. Because of the publisher's very tight timescales, there will not be time for the editors to make corrections and any papers that are not changed as specified or are not correctly formatted or which are not uploaded by the deadline will not appear in the published proceedings.

Contributor's Consent to Publish Form

A Contributor's Consent to Publish form is available for you to download a PDF file).

http://www.bcs-sgai.org/ai2012/springer/ai2012_ctp_form.pdf

Please print the form out and sign it. Write your paper number clearly on the form. If your paper has more than one author you will be assumed to be signing on behalf of your co-authors.

Email a scanned copy of the signed form to ai2012papers@gmail.com to arrive by Tuesday August 28th 2012 at the latest. Put 'AI-2012 form for paper XXX' in the subject field, where XXX is the reference number of your paper. Do not include a scanned copy with the files uploaded to the website as it is likely to be overlooked.

Conference Registration

In order for your paper to be included in the proceedings, the main presenting author of each accepted paper must register for the conference by the August 28th deadline and must attend the conference and present the paper in person. Note that full payment of the registration fee must be received by August 28th.

An online registration form for use by presenting authors *only* is now online at https://events.bcs.org/book/341/.

Presenting Authors of refereed papers (either full papers or posters) in the Technical & Application streams, who are not students, must register for the full 3 day conference at the rate of £365 plus VAT.

Students presenting full papers in the Technical or Application streams must register for the full 3 day conference at the rate of £365 plus VAT. In order to be charged the full amount of £365 you should say "NO" on the Attendee Details page where it will ask you "Are you a full-time student".

Bona fide research students who are presenting a poster will receive the full 3 day registration at a discounted rate of £160.00 plus VAT. You need to answer "YES" on the Attendee Details page where it asks "Are you a full-time Student" in order to receive this rate. Please note that this rate does not include either the proceedings or the Gala Dinner. However, both of these may be purchased separately if required.

Deadlines

The deadlines for uploading the final revised version of your paper, emailing the Contributor's Consent to Publish form and for receipt of the presenting author's registration, including full payment are all Tuesday August 28th 2012. If all these steps are not completed by that date we cannot guarantee that your paper will be included in the proceedings.

Multiple Presentations

For the conference to remain economically viable it is necessary that a registration fee is obtained for each accepted paper that appears in the proceedings. In cases where an author will be presenting several papers, the conference committee will still be requesting that the appropriate registration fee is paid for each paper.