Papers Accepted for Presentation: Conditions of Acceptance and Uploading Instructions

The information on this page is only relevant to you if your paper is accepted for the conference.

The reviewers' reports will include details of any changes required as a condition of acceptance of your paper. You are free to make any other improvements to the text at this stage if you wish.

The papers will be published in book form by Springer in the Lecture Notes in Artificial Intelligence (LNAI) sub-series of the prestigious Lecture Notes in Computer Science (LNCS) series. Copyright will be held by Springer. It is a condition of acceptance that you do not submit an identical or nearly identical paper to any other conference.

Final Papers

Final versions of accepted papers must be prepared in either Microsoft Word or Latex together with a copy in PDF format. Instructions for authors and templates for both Word and Latex are given by the publisher at

http://www.springer.com/gb/computer-science/lncs/conference-proceedings-guidelines Papers must follow the format specified precisely.

Some important instructions from the publisher are given here - please read them!

If your paper has been accepted as a regular paper for oral presentation the length limit is 14 pages. If it has been accepted as a short paper it will be presented in the form of a poster (not orally) but will also be included in one of the proceedings as a 'short paper' with a length limit of six pages. These limits will be strictly enforced, with no exceptions.

You should submit the final Word or Latex file(s) for your paper and an equivalent (editable) PDF file. These must be compressed into a SINGLE file using winzip (or a similar utility) and uploaded to the conference website as a single file.

Papers should not have page numbers. Note that the book will be printed in black and white, so text in colour and colour figures are NOT permitted.

Uploading Your Final Paper

You must upload the final version of your paper (as a compressed, e.g. winzip, file) to our website here.

You will need to use the password previously notified to you to gain access to the uploading system.

Papers must be uploaded by Monday September 16th 2019 at the latest. Because of the publisher's timescales, there will not be time for the editors to make corrections and any papers that are not changed as specified or are not correctly formatted or which are not uploaded by the deadline will not appear in the published proceedings.

Conference Registration

In order for your paper to be included in the proceedings, the main presenting author of each accepted paper must register for the conference by the Monday September 16th deadline and must attend the conference and present the paper in person. Note that full payment of the registration fee must be received by Monday September 16th.

Presenting Authors of refereed full papers in the Technical & Application streams must register for the full 3 day conference at the rate of £395 plus VAT. This includes students.

Presenting Authors of refereed short papers (i.e. posters) in the Technical & Application streams WHO ARE NOT STUDENTS must register for the full three-day conference at the rate of £395 plus VAT.

Presenting Authors of refereed short papers (i.e. posters) in the Technical & Application streams WHO ARE BONA FIDE RESEARCH STUDENTS may register for the full three-day conference at a discounted rate of £175.00 plus VAT. Please note that this rate does not include either the proceedings or the Gala Dinner. However, both of these may be purchased separately if required.

All presenting authors must use the online registration form for authors. Click here.

The reduced rate for presenting authors of short (poster) papers who are students is obtained by entering a 'promotional code' in the registration form. The code will be notified separately by email to those who are eligible.

Contributor's Consent to Publish Form

Springer's Consent to Publish form is available for you to download (a PDF file) from here.

Please print the form out, fill in the details and sign it. The title of the book is 'Artificial Intelligence XXXVI' and the volume editors are Max Bramer and Miltos Petridis. As well as the details requested please write your paper number clearly on the form. If your paper has more than one author you will be assumed to be signing on behalf of your co-authors.

Email a scanned copy of the signed form to sgaipapers@gmail.com (not the publisher) to arrive by Monday September 16th 2019 at the latest. Put 'AI-2019 form for paper XXX' in the subject field, where XXX is the reference number of your paper. Do not include a scanned copy with the files uploaded to the website as it is likely to be overlooked.

Deadlines

The deadlines for uploading the final revised version of your paper, emailing the publisher's Consent to Publish form and for receipt of the presenting author's registration, including full payment are all Monday September 16th 2019. If all these steps are not completed by that date, we cannot guarantee that your paper will be included in the proceedings.

Multiple Presentations

For the conference to remain economically viable it is necessary that a registration fee is obtained for each accepted paper that appears in the proceedings. In cases where an author will be presenting several papers, the conference committee will still be requesting that the appropriate registration fee is paid for each paper.