Papers Accepted for Presentation: Conditions of Acceptance and Uploading Instructions

The information on this page is only relevant to you if your paper is accepted for the conference.

There are three requirements for accepted papers to be included in the conference proceedings:

• the final revised version of your paper needs to be uploaded to the conference website
• the presenting author needs to register for the conference and make payment in full
• the publisher's License to Publish form needs to be completed, signed, scanned and emailed to sgaipapers@gmail.com.

Final Papers

The reviewers' reports will include details of any changes required as a condition of acceptance of your paper. You are free to make any other improvements to the text at this stage if you wish.

The papers will be published in book form by Springer in the Lecture Notes in Artificial Intelligence (LNAI) sub-series of the prestigious Lecture Notes in Computer Science (LNCS) series. It is a condition of acceptance that you do not submit an identical or nearly identical paper to any other conference.

Final versions of accepted papers must be prepared in either Microsoft Word or Latex together with a copy in PDF format. Instructions for authors and templates for both Word and Latex are given by the publisher at http://www.springer.com/gp/computer-science/lncs/conference-proceedings-guidelines Papers must follow the format specified precisely.

Some important instructions from the publisher are given here - please read them!

If your paper has been accepted as a regular paper for oral presentation the length limit is 14 pages. If it has been accepted as a short paper it will be presented in the form of a poster (not orally) but will also be included in one of the proceedings as a 'short paper' with a length limit of six pages. These page limits include references, figures, appendices and everything else and will be strictly enforced, with no exceptions.

You should submit the final Word or Latex file(s) for your paper and an equivalent (editable) PDF file. These must be compressed into a SINGLE file using winzip (or a similar utility) and uploaded to the conference website as a single file.

Papers should not have page numbers. Note that the book will be printed in black and white, so text in colour and colour figures are NOT permitted.

Uploading Your Final Paper

You must upload the final version of your paper (as a compressed, e.g. winzip, file) to our website here.

You will need to use the password previously notified to you to gain access to the uploading system.

Papers must be uploaded by Tuesday September 12th 2023 at the latest. Because of the publisher's timescales, there will generally not be time for the editors to correct any errors you make in preparing your final paper. Any papers that are not changed as specified, are not correctly formatted or which are not uploaded by the deadline will not appear in the published proceedings.

Conference Registration

In order for your paper to be included in the proceedings, the main presenting author of each accepted paper must register for the conference by the Tuesday September 12th deadline and must attend the conference and present the paper in person. Note that full payment of the registration fee must be received by Tuesday September 12th.

Presenting Authors of refereed papers (both full and short) in the Technical & Application streams must register for the conference at the authors' rate. This includes students.

General information about registration is given HERE.
All presenting authors must use a special online registration form for authors only, which is available here. No other registration form should be used.

There are no discounts from the registration fee shown except for presenting authors of short (poster) papers who are students, for whom there is a much reduced fee. A discount code to use to obtain the discounted rate will be sent by email to the contact authors of the papers that qualify for this fee reduction.

Contributor's License to Publish Form

Springer's License to Publish form is available for you to download (as a Word docx file) from here.

Please print the form out, fill in the details and sign it. The title of the book is 'Artificial Intelligence XL' and the volume editors are Max Bramer and Frederic Stahl. As well as the details requested please write your paper number clearly on the form. If your paper has more than one author you will be assumed to be signing on behalf of your co-authors.

Email a scanned copy of the signed form to sgaipapers@gmail.com (not the publisher) to arrive by Tuesday September 12th 2023 at the latest. Put 'AI-2023 form for paper XXX' in the subject field, where XXX is the reference number of your paper. Do not include a scanned copy with the files uploaded to the website for the final version of your paper, as it is likely to be overlooked.